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AF Global

An AF Global product

Manage documents as part of the operation—not outside it.

AF Global connects electronic documents, records, files, correspondence and retention rules with the processes, people and decisions that produce them.

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Intelligent SGDEA by AF Global

Electronic documents, records & correspondence

  • Documents
  • Records
  • Correspondence
  • Retention
  • Audit
  • Integration

The gap

A repository does not create document governance.

Problem

Common document problems

  • Documents separated from processes
  • Manual classification
  • Incomplete metadata
  • Multiple uncontrolled versions
  • Difficult case-file reconstruction
  • Limited traceability
  • Physical and digital duplication
  • Retention rules not connected to operation
  • Difficult audit evidence

AF Outcome

Documents kept where they belong: in the operation.

Every document remains connected to the process that produced it, the responsible person, the case file and the institutional evidence — with retention rules that follow the work, not the folder.

Capabilities

What Intelligent SGDEA by AF Global provides.

  • Electronic Documents & Records

    • Registration
    • Capture
    • Classification
    • Metadata
    • Indexing
    • Consultation

  • Electronic Case Files

    • File creation
    • Document relationships
    • Chronological history
    • Responsible parties
    • Status and evidence

  • Correspondence

    • Received correspondence
    • Sent correspondence
    • Internal communications
    • Digital registration
    • Assignment and distribution

  • Retention & Disposition

    • Retention schedules
    • Classification structures
    • Conservation rules
    • Transfers
    • Final disposition

  • Security & Traceability

    • Roles
    • Permissions
    • Audit history
    • Version control
    • Access evidence
    • Document integrity controls

  • Process Integration

    • Documents generated by workflows
    • Documents received through portals
    • Documents required for tasks and approvals
    • Notifications and acknowledgments
    • Connections with existing institutional systems

How it works

The document and records lifecycle — one continuous flow.

  1. 01

    Create or receive

    Digital capture from any source.

  2. 02

    Classify

    Metadata and category applied.

  3. 03

    Relate to process or file

    Linked to the work that produced it.

  4. 04

    Control & use

    Version and access control while in use.

  5. 05

    Preserve

    Retention schedule applied.

  6. 06

    Transfer or dispose

    Final disposition per rules.

  7. 07

    Audit & consult

    Complete traceability preserved.

Differentiation

Documents are most valuable when they stay connected.

Documents generate the most value when they remain connected to the process, decision, responsible person and institutional evidence that gave them meaning.

  • Different from

    Shared folders

  • Different from

    Isolated repositories

  • Different from

    Basic document viewers

  • Different from

    Document systems disconnected from workflows

Applications

Government and enterprise contexts.

Government

  • Electronic records

    Complete institutional case files with evidence.

  • Correspondence

    Received, sent and internal.

  • Administrative proceedings

    Traceable proceedings with retention.

  • Citizen services

    Documents linked to citizen cases.

  • Contract files

    Contracts, annexes and milestones.

  • Audit evidence

    Reconstructable operational history.

Enterprise

  • Contracts

    Complete contract lifecycle with documents.

  • Supplier files

    Onboarding, certifications and records.

  • Employee documentation

    Personnel files with retention.

  • Customer cases

    Case files with evidence.

  • Quality records

    Traceable quality evidence.

  • Operational evidence

    Support for audits and reviews.

Relationship with BPMS.Ai

Two distinct products. One operational fabric.

Intelligent SGDEA by AF Global

Document and records control

BPMS.Ai

Workflow and process orchestration

AF Global

Documents connected to operational execution

Intelligent SGDEA is a distinct product for document and records control — not a module of BPMS.Ai and not a separate legal company.

Compliance qualification

The solution provides capabilities that support document governance, traceability and institutional controls. The final level of compliance depends on configuration, implementation scope, organizational practices and applicable regulations.

FAQ

Common questions.

Is this a document repository?
No. A repository stores files. Intelligent SGDEA by AF Global manages documents, records, files, correspondence and retention rules connected to processes, people and decisions.
Does it guarantee legal compliance?
The solution provides capabilities that support document governance, traceability and institutional controls. The final level of compliance depends on configuration, implementation scope, organizational practices and applicable regulations.
Is it a module of BPMS.Ai?
No. Intelligent SGDEA is a distinct product for document and records control. It works together with BPMS.Ai so documents remain connected to the operations that create and use them.

Related

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